Public Records Request

Our policy is to provide public access to Port records in an efficient and responsive manner through use of published request procedures and through prompt acknowledgement of all requests. The Public Records Law expressly authorizes public agencies like the Port of Portland to establish reasonable fees for the actual costs of making the records available, and unless expressly waived, we will impose these fees. Actual costs include paper or other media, as well as time spent locating, reviewing, redacting, copying, and supervising a person’s inspection of original records. Actual costs may also include time spent by an attorney reviewing the records. The Port may reduce or waive fees if making the records available primarily benefit the general public. In order to have a request for waiver considered the requestor should provide a statement about how the release of the records affects the community or the public as a whole in contrast to a concern or interest of a private individual or entity. All requests are evaluated on the circumstances as a whole, including the burden to the Port in locating or preparing the records.


Common requests listed below can be submitted via an email. If your request doesn't fall into these categories, you'll need to submit an online form which is linked at the bottom of the list.


Photography - 503.415.6474
All images are owned and copyrighted by the Port of Portland, available for non-commercial use only. We do not provide copies of any copyrighted material for commercial use.
Police Department - 503.460.4221
Police reports, audio recordings and CAD printouts for police and fire events.
Rental Car Monthly Market Share Reports
Reports Available Online (see: RAC Market Share Reports).
Risk and Claims Management - 503.415.6436
Medical, injury and incident records.
Media Relations - (After-hours media emergency contact)
During regular business hours please visit the Media Relations webpage to contact the appropriate Port media relations representative, who can assist you with visits, interviews and information requests.
All other records requests
All other requests need to be submitted through our online form.


Records Manager - 503.415.6640, Fax: 503.548.5520

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