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Request Public Records

Requestor Information

First Name *

First Name is Required.

Last Name *

Last Name is Required.

Organization

Phone Number

Example: 5035551212

Phone Number must be a ten digit number with area code.

Email *

Email is Required and Must be a Properly Formatted Email Address.

Request Background

Are you requesting records on behalf of a local, state, or federal government agency? *

Yes

Answer is Required.

Are you a member of the news media? *

Yes

Answer is Required.

Are you requesting records as a representative of, or a party to, a lawsuit in which the Port is a party, or are you requesting records relating to a tort claim notice filed with the Port of Portland? *

Yes

Answer is Required.

Request Type

Check the boxes for the types of records you are looking for: *

Police reports

Emergency and airport communications (e.g. Computer Aided Dispatch (CAD) reports, Police or Fire radio audio)

CCTV recordings

Law enforcement officer body worn camera recordings

Medical, injury or incident reports

Facility access control records (e.g. badge swipe reports)

Procurement documentation (e.g. solicitation documents; evaluation materials; awarded contracts)

All other record requests

At least one Record Type is Required.

Port of Portland Police Report Request Detail

Please note that unless you identify as someone requesting records on behalf of a government agency, all records released are subject to redactions.

Port of Portland Case Number (if known):

Name of the person involved: *

Name of the Person Involved is Required.

Date of Birth of the person involved: *

DOB of the Person Involved is Required.

Your relation to the person involved: *

Relation to the Person Involved is Required.

Date of Incident: *

Date of Incident is Required.

Time of Incident (HH:MM AM/PM, or Morning, Afternoon, Evening, etc.):

General Location of Incident: *

Location of Incident is Required.

Details of the request (type of incident, vehicle make and model involved, items stolen, etc.) *

Details of Incident is Required.

Emergency Communications Request Detail

Please note that unless you identify as someone requesting records on behalf of a government agency, all records released are subject to redactions.

Types of Records Requested: *

Computer Aided Dispatch (CAD) Report

Airport Communications Telephone

Police Radio Audio

Fire Radio Audio

At least one Record Type is Required.

Date and approximate time of incident: *

Incident Date and Time is Required.

Requester's relationship to the incident: *

Relationship to Incident is Required.

Incident Description and Location: *

Incident Description and Location is Required.

CCTV Request Detail

Please provide as much detail as possible in the form below to assist with locating the requested records. Failure to do so may delay the process or increase the cost of the records requested. Per the State of Oregon Retention Requirements, CCTV footage is retained for 30 days before it is destroyed.

Port of Portland Case Number (if known):

Location (gate number, concourse, arrivals or departure roadway): *

Location of Incident is Required.

Date of incident (video over 30 days may no longer be retrievable): *

Date of Incident is Required.

Time of the incident: (HH:MM AM/PM) *

Time of Incident is Required.

Detailed description of incident (include: make, model, and color of cars; descriptions of individuals involved, including clothing or baggage): *

Details of Incident is Required.

What is the reason for the request and how do you intend to utilize the video recording? *

Reason for Request is Required.

Law Enforcement Body Worn Camera Request Detail

ORS 192.345(40)(b) states that a request for disclosure under this subsection must identify the approximate date and time of the incident for which the records are requested and be reasonably tailored to include only that material for which a public interest requires disclosure.

Port of Portland Case Number (if known):

Date of Incident: *

Date of Incident is Required.

Approximate time of incident: (HH:MM AM/PM) *

Time of Incident is Required.

Incident Description: *

Incident Description is Required.

ORS192.345(40)(b) exempts all body camera footage from a law enforcement officer unless the public interest requires disclosure in the particular instance.

State the public interest requiring disclosure: *

Reason Requiring Disclosure is Required.

Medical Incident Reports Request Detail

Name of the patient: *

Name of Patient is Required.

Date of the incident: *

Date of Incident is Required.

Time of the incident: (HH:MM AM/PM) *

Time of Incident is Required.

Location of the incident: *

Location of Incident is Required.

Location where the assistance was provided if different from above:

Facility Access Control Records / Badge Swipe Reports

Please submit a separate records request for each individual badge holder report that is needed. Failure to do so may delay the process or increase the cost of the records requested.

Badge Holder Full Name: *

Badge holders name is Required.

Badge Number: *

Badge Number is Required.

UPID: * (on the upper backside of a PDX security badge)

UPID is Required.

Date Range and Timeframe of Needed Data : *

Dates and Times is Required.

What is the reason for your request? *

Answer is Required.

Contracts & Procurement Request Detail

Please visit: https://pbsystem.planetbids.com/portal/15598/portal-home to find the Request for Proposal/Request for Qualification (RFP/RFQ) for your request.

RFP or RFQ Number: (separate with commas if multiple RFPs or RFQs requested)

Project Title: *

Project Title is Required.

Requested Records: *

All Proposals/Bids (includes SBE or DBE forms)

Winning Proposals/Bids (includes SBE or DBE forms)

Scoring & Evaluation & Notes

Related Task Orders/Purchase Orders

Awarded Contract

At least one Record Type is Required.

All Other Records Requests Detail

Describe the record(s) you are requesting. Please provide as much detail as possible such as date or timeframe, author, keywords, title or subject matter of the records. *

Request Details are Required.

Review your Request

--- Request Information ---

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Last Name: {{ formData.LastName }}
Organization: {{ formData.Organization }}
Phone Number: {{ formData.PhoneNumber }}
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For Government: {{ (formData.ForGovernment == 1 ? 'Yes' : 'No') }}
For Media: {{ (formData.ForMedia == 1 ? 'Yes' : 'No') }}
For Legal: {{ (formData.ForLegal == 1 ? 'Yes' : 'No') }}

--- Port of Portland Police Report Request Detail ---

Case Number: {{ formData.Police.CaseNumber }}
Name of Person Involved: {{ formData.Police.PersonInvolvedName }}
Date of Birth of Person Involved: {{ (isMoment(formData.Police.PersonInvolvedDob) ? formatDate(formData.Police.PersonInvolvedDob) : null) }}
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Date of Incident: {{ (isMoment(formData.Police.IncidentDate) ? formatDate(formData.Police.IncidentDate) : null) }}
Time of Incident: {{ formData.Police.IncidentTime }}
Location of Incident: {{ formData.Police.IncidentLocation }}
Details: {{ formData.Police.Details }}

--- Emergency Communications Request Detail ---

Types: {{ formData.Emergency.Types.join(', ') }}
Date and Time of Incident: {{ formData.Emergency.IncidentDateTime }}
Details: {{ formData.Emergency.Details }}
Relationship to Incident: {{ formData.Emergency.IncidentRelationship }}

--- CCTV Request Detail ---

Case Number: {{ formData.Cctv.CaseNumber }}
Date of Incident: {{ (isMoment(formData.Cctv.IncidentDate) ? formatDate(formData.Cctv.IncidentDate) : null) }}
Time of Incident: {{ formData.Cctv.IncidentTime }}
Location of Incident: {{ formData.Cctv.Location }}
Details: {{ formData.Cctv.Details }}
Reason: {{ formData.Cctv.Reason }}

--- Law Enforcement Body Worn Camera Request Detail ---

Case Number: {{ formData.Bodycam.CaseNumber }}
Date of Incident: {{ (isMoment(formData.Bodycam.IncidentDate) ? formatDate(formData.Cctv.IncidentDate) : null) }}
Time of Incident: {{ formData.Bodycam.IncidentTime }}
Incident Description: {{ formData.Bodycam.IncidentDescription }}
Reason: {{ formData.Bodycam.Reason }}

--- Medical Incident Reports Request Detail ---

Name of Patient: {{ formData.Medical.PatientName }}
Date of Incident: {{ (isMoment(formData.Medical.IncidentDate) ? formatDate(formData.Medical.IncidentDate) : null) }}
Time of Incident: {{ formData.Medical.IncidentTime }}
Location of Incident: {{ formData.Medical.IncidentLocation }}
Location of Assistance: {{ formData.Medical.AssistanceLocation }}

--- Facility Access Control Records / Badge Swipe Reports ---

Details: {{ formData.Access.Details }}
Name of Badgeholder: {{ formData.Access.BadgeholderName }}
Dates and Times: {{ formData.Access.DatesAndTimes }}
Badge Number: {{ formData.Access.BadgeNumber }}
UPID: {{ formData.Access.Upid }}

--- Contracts & Procurement Request Detail ---

Request Number: {{ formData.Contract.RequestNumber }}
Project Titles: {{ formData.Contract.ProjectTitle }}
Requested Records: {{ formData.Contract.RequestedRecords.join(', ') }}

--- All Other Records Requests Detail ---

Details: {{ formData.Other.Details }}

Terms and Conditions

Pursuant to ORS 192.324, requesters are responsible for paying fees which are reasonably calculated to reimburse the Port for the actual cost of making the requested records available. These costs may include the cost of searching, locating and copying records; reviewing records to redact exempt material; supervising the inspection of records; certifying records; and mailing records. Fees will be charged even if no records are located or if the Port determines that the requested records are exempt from disclosure.

You may view the Port’s Public Records Request Price List (fee schedule) by clicking here.

A Port Records Program representative will advise you of the cost to provide the requested records, and will require your approval before beginning to gather them.

CLICKING THE BOX BELOW REPRESENTS YOUR AGREEMENT TO COMPLY WITH THESE TERMS AND CONDITIONS, including agreement to pay the cost of fulfilling this public records request.

I agree to these terms and conditions.

There is at least one error on the previous pages that must be fixed before submitting this request.

Request Submitted

Your request has been successfully submitted. You will receive a verification email shortly. You must verify your email address by clicking on the VERIFY REQUEST button contained in that email. No further consideration for your request will be granted until you verify your request.

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